Food Concessions Application

State Fair Dates: July 17 – August 2, 2026

Priority Deadline: March 27, 2026

Thank you for your interest in being a commercial exhibitor at the California State Fair. Please review these instructions carefully. This application is neither an offer nor a guarantee of space. If you have any questions regarding this application, please contact the California State Fair Commercial & Concessions office at (916) 263-2499 or email foodcon@calexpo.com.

Incomplete applications will not be considered or returned.

Instructions For Completing Application

Review the 2026 Commercial and Concessions Rules and Regulations Handbook available on ourwebsite www.CaStateFair.com
If you are applying for more than one stand, you must submit a separate application and application feefor each.
All questions on this application must be answered completely. Be sure the information you give isaccurate, as it will be the sole representation of your business for the selection process.
Submit a typed menu with all items and proposed prices (including beverages). If selected, a formalmenu will be negotiated.
Food vendors must be compliant with The Sustainable Packaging for the State of California Act of 2018(SB1335).
Tent structures will not be considered as an acceptable food stand. Concession trailers must have anenclosed kitchen and meet all Sacramento County Health Department regulations for food preparation.
Submit a recent photo of your food stand(s) with application. Photos will not be returned.
A footprint of your food stand(s) is required. Include the service support area in operational form. Bevery specific for all dimensions (i.e., if hitch is not removable, please include in size of unit).
A copy of your California Seller’s Permit and Food Handlers (ServSafe) Certificate is required with yourapplication. Food Handlers certification is required by the State of California (exceptions: prepackagedfood and beverage carts).
Management will determine the location of your booth. Locations are subject to change from year toyear.
The utility and health fees on this application are subject to change per final agreement with governingagencies and departments.
Submit a check for $25 (per stand), payable to Cal Expo by February 27, 2026. Submit a check for $50(per stand) after February 27, 2026.

Ways To Submit Applications:

Print and Mail to:

Commercial Exhibits
1600 Exposition Blvd
Sacramento, CA 95815

Rental Rates

Trailer/Stand – Indoor/Outdoor – $2,000 – Minimum guarantee or 27% of gross sales, whichever is greater

Beverage Cart* – Indoor/Outdoor – $500 – Minimum guarantee or 27% of gross sales, whichever is greater

*Concessions Manager will determine if beverage cart status is applicable.

Sacramento County Environment Management Inspection Fees

All concessionaires will be inspected by the County of Sacramento Environmental Health Management Division. These fees are subject to change until the contract is executed with the department. If you are accepted, these fees will appear on the contract. Fee may be lowered if you submit a copy of your Multi-Event Vendor (MEV) permit with your application.

Trailers/ Stands – $300

Prepared/ Samplers – $200

Carts – $150

Soft Drinks, Bottled Water, and Ice

Cal Expo has a marketing and pourage exclusivity with PepsiCo in the categories of carbonated beverage, non-carbonated beverage, sports drinks, packaged water, ice, cups, and support services. As such, Permittee cannot pour or advertise products, including sampling, that are in conflict with Cal Expo’s agreement. In addition, these services and items must be purchased through PepsiCo, as they are the exclusive on grounds distributor of these products. As such, signage or sponsorship of any other product will not be allowed.

Ice & Ice Merchandisers There will be an option for ice and ice merchandisers for the 2026 California State Fair. To order an ice merchandiser, contact the California State Fair Concessions Office for further information.

These are refrigerated storage merchandisers with solid doors and require 110 VAC power with at least a 12-amp circuit. All equipment used to dispense carbonated beverages or ice merchandisers must have the appropriate PepsiCo product labeling or no labeling. Competing brand signage is not allowed.

Fire Marshal

The State Fire Marshal (SFM) has jurisdiction at the Cal Expo facility. General Guidelines can be found in the 2026 Commercial and Concessions Rules and Regulations Handbook. For a complete listing of applicable SFM regulations visit the website at https://osfm.fire.ca.gov/.

Online Application

For Your Records

The following items are required with your application in order to be considered complete. Complete the checklist below. Save this page and copies of the forms listed below for your future reference.

Application
Non-refundable Application Fee
Product list of item(s) to be sold, promoted, displayed or given away, be specific.
Special Requests (specific booth space, location, etc.)
Marketing Materials (brochures, handouts, catalogs, etc.)
Recent Photo of Booth
Copy of California Seller’s Permit (must be on submitted and on file 30 days prior to fair opening)
Proof of Insurance (optional, at this time)
Proof of Worker’s Compensation (optional, at this time)

Date application was sent or submitted online:

Vendor Details

Contract Signing Authority Full Name

Website

Business Name

Business Phone

Booth Name

Cell Phone

Business Social Media Handle (optional)

Business Address

Address Line 1

Address Line 2

City

State

Zip Code

Federal Taxpayer’s ID #

CA Seller’s Permit #

(Copy of permit required to be on file with the Office of Commercial and Concessions prior to move-in date.)

Copy Of Your CA Sellers Permit

Drag & Drop Files, Choose Files to Upload

File types allowed: PDF, Doc, Docx
Max file size: 3mb

Do you accept credit or debit cards as payment at your stand?

Do you have a ServSafe certificate?

Copy Of Your ServSafe Certificate

Drag & Drop Files, Choose Files to Upload

File types allowed: PDF, Doc, Docx
Max file size: 3mb

Do you have an MEV Permit with the Health Dept.?

MEV Permit must be submitted with application to receive a credit on Health Department Fees.

Copy Of Your MEV Permit

Drag & Drop Files, Choose Files to Upload

File types allowed: PDF, Doc, Docx
Max file size: 3mb

Liability Insurance & Workers Compensation Requirements

Each exhibitor must provide the California State Fair with proof of general liability insurance of no less than $1,000,000. Product Liability of no less than $1,000,000 is required for food samplers. Please check the box below indicating the type of insurance you will provide for the Fair. Completing this form does not constitute proof of insurance. Proof of insurance will be required once a contract has been issued. Each exhibitor who hires employees must also provide a copy of worker’s compensation insurance.

Carrier Type

My own Carrier
CFSA Masters List
Purchase Haas & Wilkerson Insurance through Cal Expo

If you choose to purchase insurance from Cal Expo $130 will be added to your contract; Entertainers will be charged a higher premium, $175 per booth.

of amps Name

Utility Requirements

Please be specific on your application as your contract will reflect the exact amount you request. Electrical audits will be conducted during the State Fair. If your electrical needs change, you will be billed accordingly. Please provide amperage requirements for running at maximum capacity. You must account for all equipment that will need power inside your trailer and in your outside space. If we are not informed of proper requirements, we may not be able to provide service. All cords that are 70 amps or less must have plugs. 220-volt cords must be #6/4 gauge or heavier wire with a NEMA plug #14-50P.110-volt cords must be #12/3 gauge or heavier wire with a NEMA plug #5-15P. As stated in the handbook, Cal Expo does not provide plugs, extension cords, cord caps or other equipment.

Utilities

If you require any electrical beyond one 500-watt service with 110-volt outlets, please indicate in the special notes section below.

Electrical Needed

120 Volt Single Phase
240 Volt Single Phase
208 Volt Three Phase
No Electrical Needed

Electrical Requirements

Required amperage for any fridge, freezer, washer, dryer, or other large appliance in your space is 20 amps for each item and must be included in your order. Note that 20 & 30-amp circuits are not sufficient to power food trailers. Please order accordingly.

Does your stand use water/sewer?

Choose all that apply

Does your stand produce grease?

Choose all that apply

If yes, how many gallons? ____________ (Estimated total for 17-day fair)

Trailer/Stand Dimensions

My trailer/stand is a(n):

End Serve
Side Serve
Food Truck

Choose all that apply

Removable hitch:

Choose all that apply

Dimensions of trailer/stand:

Width:

Depth: (copy)

Height:

Dimensions of backyard area needed:

Width: (copy)

Depth:

Submit photos of your stand or trailer for us to get a visual impression of your booth.

Drag & Drop Files, Choose Files to Upload

File types allowed: PDF, Doc, Docx
Max file size: 3mb

Please sketch a complete diagram of your stand.

Drag & Drop Files, Choose Files to Upload

Include awnings, counters and backyard area. Include measurement in feet. Show hitch on trailer if it cannot be removed. Concessionaire must provide own screening. File types allowed: PDF, Doc, Docx
Max file size: 3mb

References

Names are required of all persons with financial interest (ownership) in your business or organization (if a corporation, list corporate officers).

Event #1

Contact person

First

Last

Phone #

Event #2

Contact person

First

Last

Phone #

Financial Interest

Names are required of all persons with financial interest (ownership) in your business or organization (if a corporation, list corporate officers).

Name

Certification of Applicant

I have read and understand the 2026 Commercial & Concessions Handbook, instructions and any additional information attached. I understand that this form is an application for space only, and is neither a commitment by the applicant, nor an offer by the California State Fair to rent space. I certify all information contained in this application to be true and accurate to the best of my knowledge.

Signature

Clear Signature

Date

Printed Name

Title

Application Processing Fee

Fee of $25.75 (per stand), payable to Cal Expo by February 27, 2026. or $51.50 (per stand) after February 27, 2026.

Total

$0.00

Name On Credit Card

First

Last

Credit Card Number

Card Number

Expiration

Security Code

Address

Address Line 1

Address Line 2

City

State

Zip Code

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